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Plan a Small Private Event at Walt Disney World

There are a couple of ways to set up a small private event at Walt Disney World. For an event at the Grand Floridian, call Private Dining at the Grand Floridian (407-824-2474). For an event anywhere else on property, call Disney Catered Events (meetings@disneyworld.com or 321-939-7278).

Grand Floridian Private Dining: 407-824-2474

You can work with Private Dining (a.k.a., room service) at the Grand Floridian to arrange dinner somewhere in the hotel or at the Marina during Wishes. The cost is $95/person plus 18% service charge and 6.5% sales tax. There’s also a $75 charge  for the services of the butler who meets you in the lobby and serves you at your table. If you need more than 2 hours of butler service, additional hours are billed at $25 each. You will be sent a standard menu to make choices from, but you can also request food from any of the resort’s restaurants for a hefty surcharge.

Here’s a link to a great detailed report of an anniversary party there, and here’s a sweet surprise birthday party.

Disney Catered Events: meetings@disneyworld.com or 321-939-4648

To plan a private catered event anywhere else on property, including the theme parks, you’ll need to work with Disney Catered Events. They tend to tell you that you must have at least 10 people to book an event, but once you get past the person who answers the phone and start working with an event planner, there should be no problem if you have fewer than 10. The only requirement is that you be staying at a Disney-owned resort.

This page links to photos of nearly every event venue at Walt Disney World. I also have a post with detailed pricing info and photos of event locations inside Disney’s Hollywood Studio. If you own a copy of PassPorter’s Disney Weddings & Honeymoons, detailed pricing for every venue is listed in Chapter 3: Wishes Collection and in Chapter 5: Additional Events.

Basic Dessert Party Pricing

NOTE: These food and beverage minimums are for dessert parties only. Certain locations have higher minimums for a full meal.
  • Venue Rental Fee: $150-$500, depending on location
  • Food & Beverage Minimums: $250-$2,500, depending on location
  • Viewing Fee: $10/guest for Disney’s Fairy Tale Weddings events or $15/guest without admission for Disney Catered Events
  • Backstage transportation may be required at an additional cost
Wishes at the Grand Floridian
  • Venue Rental Fee: none
  • Sago Cay Pointe (10-75 guests) Food & Beverage Minimums: $1,250
  • Marina Patio & Terrace (20-100 guests) Food & Beverage Minimums: $2,500
  • Viewing Fee: none
  • Wishes Soundtrack Fee: $500 up to 50 guests / $650 50-75 guests / $775 75-100 guests
Wishes at the Contemporary
  • Venue Rental Fee: none
  • West Rotunda Courtyard/Patio (20 to 80 guests) Food & Beverage Minimums: $500
  • Porte-Cochere (50-500 guests) Food & beverage Minimums: $1,250
  • Viewing Fee: none
  • Wishes Soundtrack Fee: $500 up to 50 guests / $650 50-75 guests / $775 75-100 guests
  • Venue Rental Fee: $250
  • Small Patio (up to 40 guests) Food & Beverage Minimums: $400
  • Large Patio (40-100 guests) Food & BeverageMinimums: $750
  • Viewing Fee: $15/guest without admission
  • Backstage transportation may be required at an additional cost
A Note About Transportation…
Whether or not you are required to hire transportation for your in-park event depends on its location. Usually Epcot venues close to the International Gateway do not require transportation because everyone can meet the included event guide at International Gateway and walk in. Some couples have also arranged to have the guide meet their guests at Epcot’s main gate. If your coordinator requires you to book transportation, this does not have to be a pricey chartered motor coach unless you have a large group. Groups of about 40 or fewer will find it cheaper to take multiple $40 one-way vans backstage.

How to Plan a Tower of Terror Dinner Party

How to Plan an IllumiNations Dessert Party

{ 63 comments… add one }

  • Brittany Stevenson October 21, 2013, 10:42 AM

    You are so helpful! Also, do you know when you would pay? For example, would you pay when you booked it or would it be due later on? So, I could get a bouquet similar to the one I had for my wedding through my Disney Florist?

    • Carrie October 21, 2013, 10:51 AM

      I believe they would take your credit card number and charge it on the day of.

  • Carolyn November 15, 2013, 8:26 AM

    We are planning a very small wedding at Shades of Green with just the two of us and my son. Could you offer some suggestions for dinner and/or dessert locations for the three of us that would offer some privacy and a special experience? Thank you!

    • Carolyn November 15, 2013, 8:27 AM

      Oh and by the way….we’re planning this for late April 2014!

      • Carrie November 18, 2013, 4:16 PM

        Hi Carolyn! OK, the easiest to plan would be a meal at the Grand Floridian via Private Dining, as mentioned at the top of this page. Otherwise, you could do an IllumiNations dessert party in one of the smaller locations at Epcot, like UK Pubside or Japan, but you’d need to pay the food and beverage minimums for 10 people ($230-$250 total). Italy Overlook might work for IllumiNations viewing, but no food is served there. Check out the WDW Reception Locations page for photos of every spot in Epcot.

        • Carolyn November 20, 2013, 12:20 PM

          Thank you!

    • Donna Sada October 27, 2014, 8:14 AM

      Carolyn, if you are a military bride, you can recieve a free designer wedding gown from Brides Across America. http://www.bridesacrossamerica.com it is a fantastic organization and you can visit salons across the country this month for your free gown.

  • diane November 20, 2013, 11:10 AM

    Hi Carrie. Me again, I haven’t been in touch in a while. I’m the one planning the big deal 30th anniversary party in February at Chef’s Domain and with the Grand Yacht. My husband and I had the good fortune of dining there a couple of weeks ago and we met with a chef and with Pat Anderson, the cake coordinator. It was lovely, place is gorgeous. My husband loved the scallops, but to me the short ribs were just as good at Sanaa, nothing special there.
    Anyhoo, I’m wondering if you know anything about private events (not weddings) at Wilderness Lodge/Artist Point? We also had dinner there with friends a couple of weeks ago and it was nothing short of amazing! Plus that resort is just too beautiful! Soooo, now I’m thinking of looking into switching over. While Chef’s Domain is lovely, we are up to 12 people and that’s a bit of a squeeze, so we are thinking that if we move out into the restaurant, we can go to any restaurant, and I like WL and AP better. It does leave the question of travelling over to GF Marina for the Grand Yacht thought. They won’t pick us up at WL Marina will they?
    Any info you have would be greatly appreciated.

    Thanks,
    Diane

    • Carrie November 20, 2013, 2:06 PM

      Hi Diane! As long as you’re OK with there not being a private room at Artist Point, it sounds like the change would be ideal. And I am almost certain you can have the Grand 1 pick you up at the Wilderness Lodge dock, since the waterways do connect over there.

  • Lindsey February 6, 2014, 9:52 AM

    Apparently Disney World no longer allows this. The e-mail I got this morning.

    At this time, in order to maintain a consistency of offerings for all of our guests and provide the best overall event experience, we are unable to host IllumiNations dessert parties for less than 10 guests, even if the minimum expenditure is met. We invite you to explore some of the options available for groups smaller than 10 guests.

    If you would like further clarification or have any additional questions, please contact us at 407-939-7129.

    Thank you and have a magical day!
    Disney Meetings

    • Carrie February 7, 2014, 9:29 AM

      Yeah, that’s Disney Meetings. I’ve only ever had success with Disney Catered Events. (And I love how Disney Meetings “invite(s) you to explore some of the options available for groups smaller than 10 guests” but then don’t actually tell you what those are. Cuz there aren’t any.) I’d keep checking with the Disney Event Group, or just do something with Private Dining at the Grand Floridian, where they’re more than willing to help out couples and small groups.

  • Claire February 21, 2014, 8:16 AM

    Hi,
    My husband and I we’re married in the wedding pavilion in 2011 and now have a 3 month old son. We’d love to return to Disney and have a baby naming ceremony for him but I have no idea if Disney allows this sort of thing and if so, where we can have it. There will only be 6 adults, 1 child and 2 babies so just something low key and not too expensive is what we’re after. Can you help at all please?

    • Carrie February 21, 2014, 3:22 PM

      That’s an interesting question. They do quinceañeras and birthday parties and other special events, but I haven’t heard of any baby-naming ceremonies. I think if you just booked it as a private party and did your own thing at the party that might be the best way to go. Or even just held the ceremony in your room or a suite. Not that Disney discourages such a thing, just that they don’t really have any set options for it as far as I know.

      • Claire February 22, 2014, 1:55 AM

        That’s surprising as there must be a market for it-think they’re missing a trick! We won’t be staying on site so what will out options be? Where would we be allowed to hold a short private event? Thanks for your help.

        • Carrie February 23, 2014, 1:51 PM

          Oh, shoot! They only let you plan private events if you’re staying at a Disney resort. The one exception might be Private Dining at the Grand Floridian, who seem pretty open to planning dinners on their private balcony and marina to just about anyone. You might given them a call about planning a private meal (407-824-2474) and then just do the ceremony yourselves while you’re there.

  • Roberto June 29, 2014, 11:09 PM

    Hi!
    I love the events you’ve planned and the information on here is great! My future wife and I have been looking at venues in Walt Disney World and I was actually wondering if you knew if the area where the wishing well is would be available? We only have about a group of 10 people so we wouldn’t need much..

    • Carrie June 30, 2014, 11:51 AM

      Hi Roberto! Unfortunately, the only location they are currently offering inside the Magic Kingdom is Main Street Station. It is open to those planning Wishes weddings, which start at 20 people. However, they do have a prop wishing well you can rent as decor for your reception. It even has water in it!

  • Chrissy February 10, 2015, 7:14 PM

    Hey-
    We are planning a family vacation complete with 12 adults, 8 kids and 3 infants. We did the Grand Gatherings Illuminations before it was discontinued and it was such an awesome event. From your suggestions I am thinking an Illuminations private party would be a good fit for us and we would like to relax a little having the children “caged” to enjoy the show. Who do you contact to set this up and what would a ballpark figure be for a cost for the whole group. Do you know of anything in the Magic Kingdom with any characters that could be done for a party this size? I would appreciate any help. I would like to set this up as a surprise for everyone. Thank you, Thank you, Thank you.

    • Carrie February 11, 2015, 2:41 PM

      Hi Chrissy!

      There are no private event locations inside the Magic Kingdom, but you could easily do a private IllumiNations or Fantasmic! dessert party by contacting Disney Catered Events at the number/email at the top of this page. For Epcot, you’re looking at a venue fee of $250, an $85 setup fee everywhere but UK Upper, a food and beverage minimum of $230-$500 at the locations your group qualifies for, and a $12.95 viewing fee for each person who doesn’t have park admission.

      For Fantasmic!, the venue fee is $250, the setup fee is $85, the food and beverage minimum is $400, and the viewing fee is $12.95/person without park admission.

      • Chrissy February 11, 2015, 2:56 PM

        Thank you, exactly what I was looking for. I appreciate the information and hopefully I can pull this off!!

  • Kelly February 25, 2015, 8:55 AM

    Hi Carrie!
    I’m planning an Escape Wedding for this fall and I would love to do a private dinner/dessert party in Epcot following the ceremony. My sales consultant at DFTW told me that Escape brides can only have dessert parties and not full meals in Epcot. She said we would have to go through private catered events, and then I wouldn’t be able to wear my dress.

    Two questions:
    1 – is there anyway around this? I would much rather have a custom, private dinner than go to a restaurant. There will only be 13 guests, and I just think being in the park would be awesome for our “Reception”.
    2 – If I do go the private catered events route, what’s the cost involved, including the food & beverage minimum for a full meal? I’ve only been able to find minimums for dessert party venues. Are the venues the same?

    Thanks so much! Your site and book have been super helpful in planning my wedding!

    • Carrie February 25, 2015, 10:14 AM

      Hi Kelly! 1) It’s usually quite easy to add savory finger foods to a dessert party (enough to stand in for a full meal, even), and that way you won’t trigger the much higher food and beverage minimums that come with doing a sit-down meal. The trick is, your planner seems dead set against anything dinner-like, so you may get some pushback that you ordinarily wouldn’t. 2) DCE prices are the same as DFTW prices for all the venues, so all the prices in Chapters 3 and 5 of the PassPorter apply. I think Chapter 3 is the one with that includes the dinner food and beverage minimums for each location in Epcot. Let me know if you have any further questions!

  • Tiffany March 10, 2015, 7:37 PM

    Hi Carrie, my name is Tiffany and I wanted to ask if there is any way to plan a sweet 15. Mind you this will take place in the next 8 years but I would like to know a head of time just so I could start planning. ☺️ I was looking at some of the wedding packages and venues and 2 out of 3 sound like something I’d like to do. But I need to know if bar, drinks, food and appetizer’s would be included and photos and videos as well. And, which package would you say would be the best for about 50 people?

    Thank you in advance for your help I know it’s probably a lot !!!! ☺️☺️

    • Carrie March 10, 2015, 8:01 PM

      Hi Tiffany! For non-wedding events, you would go through Disney Catered Events rather than Disney’s Fairy Tale Weddings, so there are no packages. Everything you mentioned is a la carte (at the same pricing as weddings, though, so if you have my book or somebody’s BEO, you can see what those elements would cost). DCE has a page devoted to quinceañeras, and here’s a PDF with some pricing.

      Planning this would be just like planning a dessert party, but on a larger scale. There will be a venue fee, a food and beverage minimum, and then costs of the things you’d like to add. Let me know which locations you’re interested in and I can get you the venue fees and F&B minimums. I’d recommend hiring outside photography and videography to save money.

  • Toolulu March 17, 2015, 1:04 PM

    Hi Carrie,
    I know that you’ve planned several Disney events, and posted so much helpful information regarding your experiences. Your posts (and book) really have been incredibly helpful in nagivating through information as first time destination planners. Our plans are coming together, but one thing has been stressing us out big time- our Disney Event person’s SLOW response time. She told us that we have a hold on our date for a dinner and dessert party, but we haven’t seen our final menus worked up nor our bill. We haven’t been asked and haven’t made a deposit. I called & emailed her 3 weeks ago to find out what was up, and got a “sorry, it’s busy, I’ll work up your event”. I’m just wondering that if it is so busy, if I should make alternate plans? Not sure if this slowness is normal? How was your experience with them when planning? Our event is early June.

    • Carrie March 17, 2015, 3:00 PM

      Hi there! In my experience, they don’t really get into the thick of planning your event until about 90 days out, so you may see an increase in activity soon. For my last event, I didn’t get my final BEO til a week or so beforehand. But I also didn’t ask. 🙂

      • Toolulu March 17, 2015, 3:30 PM

        That is what I was hoping to hear- thank you!!

  • Simon March 23, 2015, 1:07 PM

    Hi Carrie,

    You certainly seem to be a great contact to work with for organizing a private party at Disney!

    I am looking to host a dessert party (most likely to watch Wishes but not essential) after my wedding ceremony which is booked for the S&D hotel. Few q’s if you would be able to help at all:

    1. Can I hold a dessert party at any resort hotel? (Animal Kingdom hotel/Polynesian are favorites)
    2. Does my party have to be staying onsite for any set period of time (Have 30 guests and probably 10 will stay onsite for the wedding night at least)
    3. Do the mimimum spends stay the same at each location?
    4. Is the events email the best contact to arrange with?
    5. Is the GF the only location which will host private dining for offsite guests?

    Really appreciate any input you could give!

    Simon 🙂

    • Carrie March 24, 2015, 1:00 PM

      Hi Simon!
      1) Dessert parties are generally held to coincide with viewing of a fireworks show, so you’ll usually only find them at places where you can see fireworks: Grand Floridian Marina, Whitehall Room at the Grand Floridian Convention Center, Napa/Sonoma rooms at California Grill, Contemporary Porte Cochere, Yacht & Beach Club Marina, Epcot, Hollywood Studios and occasionally the Attic at BoardWalk Inn. But if you don’t care about fireworks, you can hold one in any catered event space. Unfortunately, neither the Polynesian nor Animal Kingdom Lodge has catered event space. But I’ve seen people book suites there and then have food delivered by Private Dining or a local place.

      2) The amount of time they stay on site isn’t as important as the fact that they are staying at a Disney-owned and -operated resort. You should be fine with those numbers.

      3) Every location has its own food and beverage minimum. If you have PassPorter’s Disney Weddings & Honeymoons, they’re all listed in Chapter 3: Wishes Collection and Chapter 5: Additional Events.

      4) Emailing or calling works.

      5) Yes, if you go through their Private Dining department, not Disney Catered Events. No other resort seems to have set up a similar arrangement.

      Hope this helps!

  • Simon March 25, 2015, 1:14 PM

    Hi Carrie,

    Thanks so much for the quick reply – its really helpful, I have looked at the locations you mentioned and really like the look of the Attic – how would I go about getting in touch with bookings or talking over the dessert options available at this location specifically?

    Thanks again Carrie 🙂

    • Carrie March 25, 2015, 3:00 PM

      Hi Simon! All the spaces are booked the same way, by contacting Disney Catered Events at the phone number or email listed at the top of this post. Similarly, all the catered event menus are globally available everywhere, so you don’t need separate menus for each venue. Your planner will send you one generic set of dessert party menus, and then you can work with him/her and the chef to customize it however you want. The only thing that differs is when a location like the Attic is too far from the central kitchen to do certain things (like have a plated meal or glass slipper desserts made of ice).

  • Rachael April 15, 2015, 7:45 PM

    If you live in Orlando, do you still have to have a resort reservation to use Catered Events (for an Illuminations Dessert Party, for example)?

    If so, does that mean your only option, as a local who doesn’t want to get a room, is to do the GF Private Dining? Do they do just dessert parties for Wishes? And if so, is it still the $95/person +$75 butler?

    You can book a (Wishes) Fireworks Cruise without a resort reservation, though, right?

    Thank you for all your info!

  • Rose Gifford December 18, 2015, 1:09 AM

    Hi,
    I am planning on renewing my vows for my 40th anniversary on the deck of the treehouse. (We rented two.). I would love to take the wishes cruise but we have ten adults and a two and four year old. Also, can we order dinner food to be catered onboard? Alternately, would Cinderellas Royal Table be a good place for dinner with the group? Is there a recommendation for fireworks viewing special seating for the group? Is it possible to see the fireworks from Ohana? any ideas you have would be great. By the way, it would be sometime between the 3rd and 10th of July.

    • Carrie December 28, 2015, 12:25 PM

      You can take a Wishes cruise with a group that size—the maximum capacity is 10 adults OR 12 people if the group includes children. You would order food by contacting Private Dining at the resort from which your cruise departs. Those phone numbers can be found HERE. People do seem to like Cinderella’s Royal Table, and most Disney restaurants accommodate groups of up to 13 or 14 by a regular dining reservation. Unfortunately, the best seats for viewing fireworks from within the restaurant are the 2-tops against the windows, but I’m sure you can still see the flashes of color and light from elsewhere in the restaurant.You can see the fireworks from Ohana if you happen to be seated near the windows, but you’d see better if everyone went down to the beach. Honestly, the cruise is your best bet!

  • Jessica January 17, 2016, 7:57 AM

    I wanted to know if I can have a baby shower at Disney and if so, everything it entails. Thanks

    • Carrie January 17, 2016, 12:23 PM

      Yes! It’s just like planning any kind of catered event. Just let them know how many people you expect and they’ll help you pick a venue (I think The Attic would be great!). The food and beverage minimums vary by location and time ($1,000 at The Attic for events ending before 5pm, for example). Then you can customize a menu based on the samples they send or just favorite dishes from around WDW.

  • Dave Jeffery January 27, 2016, 12:44 PM

    Hello, i have just come across this website and thought i’d ask if you can help, we are travelling from the UK on Feb 11th with our daughters and some family (total group size of 13) and we are getting married at Cypress Grove Estate on Feb 15th at lunchtime, we are then looking for somewhere to go for a wedding meal mid to late afternoon, somewhere intimate, fun and really nice as we will be all dressed up in our wedding gear – the thought of doing something at Disney would be amazing for our 3 daughters as a surprise,. Is it too late to arrange something? What would it entail? could you email me any info that you have and any recommendations? thank you very much

    • Carrie January 27, 2016, 1:25 PM

      Yes! It is never too late to plan an event. You basically just pay a food and beverage minimum and a venue fee, though the convention center venues don’t have venue fees. If it’s in-park and you don’t have admission, there’s a viewing fee. One thing to know is that if you do decide to do an event inside the park, no one will be able to wear a wedding gown. Shorter, more casual dresses are OK. If you do your event at a resort, wedding attire is A-OK! I am going to email you the number of a super-helpful planner I’ve worked with in the past. She is investigating who you would talk to at Disney Catered Events to get this started. I guess it depends on whether you’re staying in a Disney resort and, if so, which one. Happy planning!

  • ursula adame January 28, 2016, 9:08 AM

    Trying to have a Basic Desert party at DWHSudios; trying to surprise my wedding guest. If I can know who to call or talk to set this up thank so much

    • Carrie January 28, 2016, 9:23 AM

      Hi Ursula! If you’re having a Disney’s Fairy Tale Wedding, your planner can arrange it. Otherwise, call the number I listed in this post for Disney Catered Events. Just to warn you, both Fantasmic! patios are under construction for most of this year, and a lot of the other venues in DHS are off limits. But you planner can help you find a suitable space.

  • Jodi kelly February 1, 2016, 7:21 AM

    Hi!! We will be in Disney in May to celebrate 2 Penn State graduations , a high school graduation , and 2 birthdays . I really want to do a private dessert party in Epcot for 10. I did just call and leave my info with a man in catering . Now he told me that there is a food and beverage minimum of like $1114 (it was some strange number ). Are you aware of any changes , or is that just a matter of the receptionist person not having good info?? Because originally my hubby and I were going to renew our vows , and a dessert party was no where near that price ! I’m
    Hoping he just gave me bad info!
    Thanks!!
    Jodi

    • Carrie February 1, 2016, 9:35 AM

      Hi Jodi! The phone-answerers always say stuff like that to scare off small parties. Just pretend like you’re totally OK with it and wait til they connect you with an actual planner. Those are the folks with the real numbers—and for spots like UK Pubside, they are much lower!

  • Jodi kelly February 1, 2016, 10:21 AM

    Thank you, Carrie! That’s EXACTLY what I did! That’s so annoying that they do that though! We spend a fortune in Disney every 18 months….they should be more than willing to oblige! Lol
    Geesh!

    • Carrie February 1, 2016, 10:23 AM

      I agree! It could be that the phone-answerers genuinely don’t know that there are cheaper options. But having dealt with a number of them myself, it sometimes feels like they take pleasure in shooting people down.

  • Jodi kelly February 1, 2016, 10:48 AM

    Haha well, I’ll give them the benefit of the doubt ….for now. Lol

  • Jodi kelly February 3, 2016, 4:25 PM

    Hi!
    So I finally heard back from someone in catering (1st hurdle complete )
    Now she sent that sample menu that has 3 or 4 dessert options…do we have to pick from those or will they let us pick what WE want??
    Thanks for all of your help !

    • Carrie February 3, 2016, 4:35 PM

      Hi Jodi!

      Those are just suggestions. You can completely customize the menu with whatever you want – favorite Disney dishes, things you’ve heard other people had, ideas you get online… Your planner just has to submit your requests to the chefs, and they price it all out.

  • Claire February 4, 2016, 2:36 AM

    Hi,
    You posted some really helpful information recently about how we could celebrate our 5th wedding anniversary and I’m very interested in a DP at UK Lochside or perhaps private dining at the GF. We are not staying on-site so I wondered if you could give me the contact details of who to contact? An email address would be particularly helpful as I’m in the UK.
    Many thanks!

    • Carrie February 4, 2016, 1:06 PM

      Hi Claire! The email you’d use for a dessert party at UK Lochside is the one posted above, meetings@disneyworld.com. Tell them you have 10 people but you’re staying off-site—it sounds like they are now able to plan parties for guests even if they aren’t staying at a Disney-owned resort, they just need to route you to a certain department. There is no general email for private dining at the GF, but the phone number is posted above. Once you chat with them, they can give you the email of the cast member you need to contact.

  • Marlena February 8, 2016, 8:23 AM

    Hi Carrie!

    This is such a helpful site! I am trying to plan a small dinner party/surprise 40th anniversary party for my parents this upcoming May. We are staying at Boardwalk Villas and I was hoping to be able to plan something near that location. Would you recommend contacting the meetings@disneyworld.com address as well for something like this? Any help would be much appreciated!

    • Carrie February 8, 2016, 8:50 AM

      Hi Marlena! I find it’s easier to call. Just steel yourself for the usual “Private events cost $2,000” routine and tell them you’d like to be put in touch with an event planner.

  • Ruthie February 9, 2016, 12:36 PM

    Hi Carrie –

    Your website and podcasts are so helpful! We are planning a WDW vacation this December as an all encompassing celebration of everything over the past several years. I would like to surprise my family with a private event, but I’m not sure exactly what. I’m leaning towards a dessert party. My question is this – which locations are the most handicapped friendly? One member of our party uses a motorized scooter to get around.

    • Carrie February 9, 2016, 2:15 PM

      Hi Ruthie! At Epcot, your best bets would be UK Pubside, Lochside and Upper; Italy West Plaza; French Island Arm; Germany; Parisian Point; Vikings Landing; and Kazbah Point. Well, and Mexico if your group is ginormous. Fantasmic is super-duper accessible, but I don’t know if the private patios will have been returned to service by December. Both locations at the Contemporary Convention Center are accessible, as is Sago Cay Point at the Grand Floridian. Hope this helps!

  • Kimberly Budge February 23, 2016, 2:57 AM

    Hi Carrie, I have been so lucky to come across your website. You seem like such a great help with lots of fab ideas. I am getting married in Orlando next September (2017) and looking to get married at Leu Gardens then reception meal at Disney.. My fiancé and I have our heart set on private dining at the GF but were told the balcony only holds 2-4 people and were advised the chefs top table. We will be having 10 people (all adults) and are keen to eat somewhere private and outside / balcony with view of the fireworks..Is there anywhere you could advise (preferably the GF!) Thank you 🙂

    • Carrie February 23, 2016, 9:53 AM

      Hi Kimberley! I’d call the Grand Floridian back and tell them you want to have your Private Dining meal at Sago Cay, which is a secluded spot in the Marina with a view of fireworks. If they say they can’t book that location, call Disney Catered Events at the number up top and plan your event through them. At the Grand Floridian, they can access Sago Cay and the Grand Floridian Marina (though its food and beverage minimums are pretty high for a group of 10), both of which have views of Wishes. They can also book space in the GF Convention Center. The Whitehall Room and Patio is a nice indoor/outdoor space, but you can only see the high fireworks from there. Alternatively, they can book you a private room at California Grill and you can go out on the catwalk to see the fireworks, or the Porte Cocherr or West Rotunda at the Contemporary Convention Center. Let me know how it turns out!

  • Jozy March 11, 2016, 6:31 AM

    Hello Carrie
    Is there a way to hold a small wedding ceremony at a dessert party (let’s say Wishes), or a private event (like the one you had at Rose and Crown), or a firework cruise? I checked the official Disney packages for a small wedding reception and it is out of our budget (considering all the other expenses for the WDW trip from Canada). We would be 5-6 people in total. Thanks alot! By the way, i LOVE your site!!!!!!! 🙂

    • Carrie March 11, 2016, 9:44 AM

      Hi Jozy! Disney’s official policy is a ban on all but Disney’s Fairy Tale Weddings. Whether or not the cast members around you will know this and try to stop the ceremony is something else. But I wouldn’t want to have that kind of anxiety hanging over a wedding ceremony. Usually what people do is hold a small ceremony in their hotel rooms with a local officiant who is willing to perform one (Disney has put the fear o’ God in its approved vendors about doing this, apparently). Some lower cost alternatives to DFTW might be the Swan & Dolphin, Rix Lounge at Coronado Springs, or B Resort and the other resorts on Hotel Plaza Drive. Let me know if I can answer any other questions!

  • Shannen April 13, 2016, 6:09 AM

    Hi Carrie, just stumbled upon this helpful website:)
    I’m from the UK and will be having a small wedding here first before heading over to Florida with family and friends. I was wondering if you knew the food & beverage minimum for California Grill Napa Room and if there is a venue fee? Also how far in advance our you able to book a private event in the Napa Room? Thanks a lot 🙂

    • Carrie April 13, 2016, 9:48 AM

      Hi Shannen! There is no venue fee for the Napa Room. The food and beverage minimums vary by time of day: $2,000 for events ending before 4:00 pm and $4,000 for events that start after 6:00 pm. Events
      that require the room between 4:00 pm and 6:00 pm have a $6,000 minimum. All events must end before 11:00 pm. You should be able to book 12 months out.

  • Jose May 9, 2016, 11:06 AM

    Need help in coordinating a private party at a Walt Disney Venue.

    Do you do the planning?

    • Carrie May 9, 2016, 11:41 AM

      No, I just aggregate all the info cuz Disney makes it kinda difficult to find. You can contact Disney Catered Events via meetings@disneyworld.com or 321-939-7278.

  • Coralie May 28, 2016, 12:26 PM

    Hi Carrie. Thank you so much for all the info you post! Your website & guide have been a godsend to me & my fiancé during our wedding planning so far.
    I am hoping to book a dessert party for 11-15 people in Epcot UK for the night of our wedding at Swan & Dolphin (we are from the UK). As our wedding will not be organized by DFTW, do you know if I can still wear my wedding dress, as it is a private event, or will I have to change?

    Also, I read that you used Roots for your photography- are they affiliated with Disney or did you source them yourself? I was hoping to bring my own photographer/ videographer to the dessert party but I read here that it has to be a Disney photographer. Do you know if this is the case?:
    http://parksandresorts.wdpromedia.com/media/disneyweddings/images/weddings/Special+Venue+Guidelines.pdf

    Thank you!

    • Carrie May 28, 2016, 5:36 PM

      Hi Coralie! I’m so glad you’ve found the site and book helpful! The bad news is that you will not be able to wear your wedding gown inside the park because you aren’t having a DFTW event. The good news is the document you found is very old and the prohibition on non-Disney photographers (like the Roots) inside the parks is gone. Let me know if I can answer any other questions!

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