© Root Weddings
Can you use this for cocktail hour and then have the reception in the ballroom? Are there additional fees?
Yes, you could do cocktail hour on the patio and have the reception inside. You can see photos from a wedding that did this on the new wedding venues pages I’m working on over at my Fairytale Weddings Guide site: https://fairytaleweddingsguide.com/wdw-venues/whitehall-room/. There are no venue fees or venue-specific food and beverage minimums when you have a Wishes event at a ballroom, so even if they did consider Whitehall’s patio a separate venue from the room (which they do not) it would not incur additional charges.
Just to clarify, you can do cocktail hour in the Whitehall room/patio and then use a larger ballroom for the reception proper? In the pictures it looks like they used the Whitehall room for the reception?
Yes. You can use any combination of rooms in the convention center for your cocktail hour and reception, depending on availability (corporate events get priority) at no extra charge.
Sorry if this message is repeated, I’m having problems sending it so this is second attempt!
My fiance and I are hoping to get married in November 2019 at Wedding Pavilion. We are from UK and will only have about 14 guests (16 with ourselves included and our niece but she’ll be 18 month old by then so I’m told she won’t count). The Escape Package is great for our guest count but we are wanting a meal afterwards (cake and champagne won’t fill us for the day and I don’t want it to be over after a couple of hours). I’ve bought your wedding planner book which is great but I’m not sure how best to go about organising a meal afterwards. Its very frustrating that you can’t speak to anyone for advise until 10 months in advance. Me and my fiance love the Whitehall room most out the resort venues but would we be able to book a private meal?
I know the Wishes Package requires 18 guests so would we be able to go through that by paying for 18 guests even though we’ll have 16 and then at least we get a proper reception after. Is it cheaper that way? And do they check if you’ll definitely have 18 guests or are they not bothered as long as you pay for 18?
That’s OK! I’ll repeat my answer: I know the shorter planning timelines can be frustrating for UK couples because you guys need to plan so much farther in advance. However, because you are so flexible on your date, you should have no problem getting what you want! That said, if you are willing to pay the Wishes minimums for a smaller group, Disney will absolutely let you have a Wishes event. They don’t advertise it, but you can definitely do it. I would just tell the first person you speak to when you call that you will have 20 or more people, because they often are uninformed about this policy and may attempt to discourage you. Once you are assigned a Sales Consultant, you can talk real numbers. You may find this option gives you more peace of mind because you can start planning and confirming things so much sooner. And if you do decide you’d prefer Escape, you will be able to book the Whitehall Room for your post-wedding catered meal as long as a Wishes couple hasn’t already booked it.
Is this available if we were to do an Escapes wedding and wanted to hold a reception after? We would have the full 18, plus bride and groom so a total of 20.
Yes, you can put in a request for this space. If it isn’t being used by a corporate event or a Wishes wedding, you will be able to book it for a 2-hour catered event (meal only; no DJ or dancing).
Does Whitehall need much decorations for a wedding reception? Is there a fee to add tall cocktail tables to the patio for the pre-reception?
Nope! Whitehall is one of the more popular options because it looks the least like a bland ballroom, and there’s enough going on that you don’t really need to decorate. Standard tables and chairs, including highboys for the patio, are included for free when you reserve this venue.
Thank you for the information. It looks like a perfect option!
Hi! Do you know if you can hold a small reception on the patio instead of room?
Hi Mari! When you book the Whitehall Room, you get the entire space—patio and indoors. They are not available separately. But you can ask to have the tables set up outside and just do the buffet and dance floor inside.
What is the venue fee and minimum F&B here? Looking to have an anniversary party for about 30-40 people and looking at locations. Also, if you have any other suggestions I would love to hear them ????
There is no venue fee for convention center locations like the Whitehall Room, and for Disney’s Fairy Tale Weddings, there is no food and beverage minimum. But since you’ll probably be planning through Disney Catered Events, the food and beverage minimum at Whitehall is $100/person. My suggestion is always to do something with fireworks, and my favorite is an in-park IllumiNations party at Epcot. You can also combine an event there with a ride mix-in, which gets your party escorted to the head of the line at a ride during the end of its operating day. A group your size would qualify for some of the better IllumiNations viewing locations, like UK Lochside and Italy Isola West!
I am planning on an October 2017 wedding. (I know quite a while to wait) Most of my party will be using DVC points to stay at the resorts. I am just wondering whether that counts towards the Wishes requirement to be staying at one of the resorts? Just starting to look into planning now
Yes! Any Disney-owned and -operated hotel counts toward that requirement.
thanks again for another quick and full response. Disney have already confirmed that we do not need to stay with them. Better for our family that way. I will speak to the sales consultant (she’s on holiday just now) and see if she can clarify some of the details for us.
Hi, I notice that you say above that you need to staying on disney property to book an event.
We are planning a disney wishes wedding in June 2016 so have a few months to confirm locations etc. We are not staying at disney though, therefore does this mean we can’t have a venue like this? Is our choices more limited.
Hope you can help.
Hi! Wishes Collection events have a requirement that you and your party book rooms at Disney-owned resorts. However, I have seen them waive it for UK-based groups, since they so often book holiday villas outside WDW. They may still require that you and your partner stay on property, though, since that is a requirement for all three DFTW collections at WDW. Your sales consultant will let you know. Maybe you could plan a fun stay near your reception site for the wedding night?
Is this one of those spots where you don’t need to be staying on Disney property to book? We are doing a vow renewal at Shades of Green 2/2017 and won’t have the required 31 guests for a reception there. I like the idea that you can see the fireworks and it is so close to SOG.
You need to be staying on Disney property to book a Disney’s Catered Event at any location on property. However, if you are staying at Shades of Green, that counts.
How many people does this hd ? Will it look very empty with only 25-30 people ? X
It maxes out at about 55 and does not look empty at all with a group that size.
Can this be customised by outside vendors and can you see Wishes fireworks from the patio?
Hi Allanah! You can use outside vendors at Whitehall, and you can see the high fireworks from Wishes from the patio.
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